OPERATIONS ADMINISTRATOR
About this position
Robbins Brothers is seeking a bright and versatile Operations professional for a full-time position to provide support to our store locations and the home office. The successful candidate will handle a variety of responsibilities including executive team support, disseminating company information, travel arrangements, event planning, fulfillment and personnel motivation.
Responsibilities:
Support (15%)
Assist the VP of stores, RVP of Stores and District Managers in disseminating company information. Perform maintenance of RB portal promotional announcements and events
Support CFO and CEO as needed
Update and distribute daily, weekly and monthly reports (JSP/POMSP, Motivation)
Maintain common areas supplied and organized in corporate office.
Coordinates company meetings: including setup and cleanup of conference rooms, provides lunch and dinner as needed.
Maintains an effective filing system for the VP of stores.
Maintain and distribute monthly Pacesetters report
Maintain monthly Pomelo assessment report
Assist with Daily Sales numbers as needed
Assist in company committees; i.e. Awards Dinner, Sales Rally.
Travel (10%)
Arrange travel for all employees
Support CEO and CFO by arranging travel as needed
Streamline designated hotels in all markets
Research affordable travel deals
Motivation (15%)
Maintains employee recognition thru memos, letters and awards.
Helps conceive, build, and track seasonal motivational contests.
Maintains log of motivation money on a monthly basis.
Support CEO by maintaining note cards
Budgeting (10%)
Review cost of commonly ordered individual supplies bi-annually
Review invoices and billing statements for accuracy daily
Monitor and track store orders to control cost and quantity supplied.
Help build the budget for areas of responsibility.
Support CEO by doing monthly expenses
Shipping and Receiving (10%)
Maintain an organized file of all orders and corresponding shipments
Stores all of Operations supply deliveries in proper location the day they are received.
Purchasing & Distribution (20%)
Owner of RB inventory site and corresponding supply ordering sites for stores and corporate office.
Responsible for corporate office supply needs.
Monitors inventory levels at stores and maintains ordering schedules monthly, and updates annually.
Establishes and maintains vendor relations and communication
Orders supplies for new store openings including D&S equipment
Skills/Abilities
Strong PC skills, particularly in Excel, Word, Outlook, and cloud-based applications
Excellent oral and written communication skills, including proper email etiquette
Efficient time management and strong multi-tasking skills
High level of accuracy and attention to detail
Can travel for various meetings and errands as needed.
Ability to work independently, think critically, and take initiative
Can lift 40lbs or more.
Benefits:
We offer competitive compensation, commensurate with experience, and a full benefits package. We thank all applicants for their interest, however, only those being considered for an interview will be contacted.
LOCATIONS:
Azusa, CA
JOB TYPE:
Full-time