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Operations Administrator

Couple Buying Engagement Rings

YOUR TIME TO SHINE

YOUR OPPORTUNITY TO BE BRILLIANT & GROW YOUR CAREER

"Our Mission: to create the best, most memorable engagement ring shopping experience through quality product, trustworthy service and to nurture those relationships for life."

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OPERATIONS ADMINISTRATOR

About this position

Robbins Brothers is seeking a bright and versatile Operations professional for a full-time position to provide support to our store locations and the home office. The successful candidate will handle a variety of responsibilities including executive team support, disseminating company information, travel arrangements, event planning, fulfillment and personnel motivation.

Responsibilities:

Support (15%)

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Assist the VP of stores, RVP of Stores and District Managers in disseminating company information. Perform maintenance of RB portal promotional announcements and events

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Support CFO and CEO as needed

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Update and distribute daily, weekly and monthly reports (JSP/POMSP, Motivation)

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Maintain common areas supplied and organized in corporate office.

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Coordinates company meetings: including setup and cleanup of conference rooms, provides lunch and dinner as needed.

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Maintains an effective filing system for the VP of stores.

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Maintain and distribute monthly Pacesetters report

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Maintain monthly Pomelo assessment report

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Assist with Daily Sales numbers as needed

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Assist in company committees; i.e. Awards Dinner, Sales Rally.

Travel (10%)

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Arrange travel for all employees

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Support CEO and CFO by arranging travel as needed

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Streamline designated hotels in all markets

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Research affordable travel deals

Motivation (15%)

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Maintains employee recognition thru memos, letters and awards.

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Helps conceive, build, and track seasonal motivational contests.

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Maintains log of motivation money on a monthly basis.

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Support CEO by maintaining note cards

Budgeting (10%)

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Review cost of commonly ordered individual supplies bi-annually

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Review invoices and billing statements for accuracy daily

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Monitor and track store orders to control cost and quantity supplied.

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Help build the budget for areas of responsibility.

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Support CEO by doing monthly expenses

Shipping and Receiving (10%)

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Maintain an organized file of all orders and corresponding shipments

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Stores all of Operations supply deliveries in proper location the day they are received.

Purchasing & Distribution (20%)

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Owner of RB inventory site and corresponding supply ordering sites for stores and corporate office.

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Responsible for corporate office supply needs.

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Monitors inventory levels at stores and maintains ordering schedules monthly, and updates annually.

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Establishes and maintains vendor relations and communication

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Orders supplies for new store openings including D&S equipment

Skills/Abilities

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Strong PC skills, particularly in Excel, Word, Outlook, and cloud-based applications

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Excellent oral and written communication skills, including proper email etiquette

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Efficient time management and strong multi-tasking skills

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High level of accuracy and attention to detail

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Can travel for various meetings and errands as needed.

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Ability to work independently, think critically, and take initiative

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Can lift 40lbs or more.

Benefits:

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We offer competitive compensation, commensurate with experience, and a full benefits package. We thank all applicants for their interest, however, only those being considered for an interview will be contacted.

LOCATIONS:

Azusa, CA

JOB TYPE:

Full-time

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